EU Summit of Regions and Cities goes hybrid

In March, Pracsis organized the 9th European Summit of Regions and Cities, in Marseille, for the European Committee of the Regions. With 2000 participants on site and another 1000 online, the summit was one of Pracsis’s largest and most technically complex conferences to date, largely due to the combined in-person and virtual components.

The two-day event had a packed program with high-level speakers and wide-ranging discussions on the topics of democracy, cohesion, inclusion, education and youth. The burgeoning war in Ukraine dominated much of the debate, with EU leaders in attendance pledging their support to Ukraine and its people.

Pracsis handled general coordination of the many suppliers and subcontractors in addition to web registration, and all the online hybrid aspects of the event. Pracsis built a login platform for accepted registrants to attend the various sessions remotely while enjoying the same language interpretation available to those on site. Pracsis also managed three simultaneous (multilingual) web streams alongside the video conferencing components.

The main plenary hall featured an enormous screen, which was put to good use by displaying a mosaic of online participants.

Pracsis also built a virtual exhibition for the event, which remains open! Visit it here. You can now stroll through the virtual corridors of the exhibition and visit the stands of more than 50 organizations to watch videos, consult or download brochures, and visit online resources. Don’t forget to leave your contact info if you want to get in touch with the exhibitors.

View a photo album from the summit in Marseille.

Pracsis used its expertise on ISO 20121 to improve the sustainability of this event.

To organise a sustainable and inclusive event, Pracsis drafted a sustainable event charter addressed to all organisers and suppliers. This event charter was adopted by the CoR and Région Sud and showcased on the event website.

Tips and recommendations were also integrated into the online event registration platform and displayed on screens at the welcome desk to encourage environmentally friendly behavior of attendees.

Pracsis took measures to support the local community (by working with local suppliers and service providers), optimise transport and accommodation, enforce good waste management, and ensure accessibility to everyone attending virtually and in person.

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